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Biomedical Engineering

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Newpaper Columns In Word For Mac

The columns feature built into Word enables you to vary the layouts of your documents, but if something goes wrong then it can be difficult to get the end result you want. Switching on hidden formatting symbols (via the pilcrow icon in the Paragraph section of the Home menu tab) can help you assess where the column, section and line breaks are in your document.

Newpaper Columns In Word For Mac

Double-check the column settings you have in place to make sure the formatting is configured as required. Select the section of the text you're working with, then choose "Columns" and "More Columns" from the Page Layout menu tab. The subsequent dialog box enables you to set the number of columns, adjust the space between them and specify the width of each one. You can also add a line between your columns if required, though you can't change its format.

By default, Word wraps text from one column to the next based on natural breaks (such as the end of the document or a new section with a different number of columns). This may not give you the flow you want on a page, but you can take more control over the layout by adding a column break -- this forces text to jump to the next column in the section. From the Page Layout menu tab, choose "Breaks" and then "Column" to insert a column break. These breaks work in a similar way to page breaks.

If your columns still aren't arranged as you wish even after clearing and re-applying your chosen formatting options, show the hidden formatting symbols on screen and look for page, column and section breaks that aren't in the correct position. Adding section breaks via the Breaks drop-down menu under the Page Layout menu tab can help you define where particular columns start and stop. From the Columns dialog box, make sure the "Apply to" drop-down menu is set to "This section" (for selected areas of text), "This point forward" (for the remainder of the document) or "Whole document" (to apply the column settings to the entire document). You may find that using tables (with invisible borders) works better for your needs.

Arranging text and graphics into columns is an effective way to make your document more readable and to fit more content on a single page. These 10 tips will help you generate columns quickly and easily and maintain them with little to no effort.

When you enable columns, Word will automatically guide your text into columnar format. If the text already exists, the technique is the same. However, you must select the text first as shown in Figure A. Then, using the instructions given in the introduction, select the number of columns you want. Figure B shows the results of dividing the existing single column of text into two columns.

Columns usually make content more readable because of the shorter lines. You can also use a smaller font than you might ordinarily use. That means you can fit more content on a page using columns. The type of document will determine the number of columns and whether columns are equal in width. However, the general run allows between 40 to 60 characters per line. Any more or less makes the document less readable.

Figure J shows a picture positioned in the gutter between columns. To accomplish this, repeat the process above and then drag the graphic over the break between the columns. When you drop the graphic, Word will scroll the text around the graphic if you specified the right wrap property.

Those coming to Word from WordPerfect may long for a way to create parallel columns, as could be done in WordPerfect. Those who never used WordPerfect, of course, may not even know what is meant by the phrase "parallel columns." In WordPerfect there are two types of columns you can create: newspaper columns and parallel columns. The difference between the two is how they behave in relation to a printed page.

WordPerfect's newspaper columns are essentially the same as the columns feature in Word. For instance, imagine that you have a two-column layout in a three-page document. Text begins in the first column of the first page. When the text reaches the bottom margin of the first page, the text continues at the top of the second column on the first page. When the bottom of that column is reached, text begins at the top of the first column on the second page, and so on. Columns are filled left to right, page by page. This is the same way that text "flows" in a newspaper, so WordPerfect referred to this layout as newspaper columns.

The parallel columns behavior is different, however. In a layout with two parallel columns, covering the same three pages, text would not wrap from the first column to the second on each page. Essentially, the columns are independent from each other, and are nothing more than a way to present side-by-side (parallel) text. When the bottom of the first column is reached on the first page, WordPerfect continues with the text at the top of the first column on the second page.

The only workaround for this in Word is to use tables to emulate parallel columns. (In fact, if you import into Word a WordPerfect document that contains parallel columns, Word converts them to a table.) All you need to do is create a single-row table with either two or three columns. (If you use a three-column table, the center column can be used for white space between the outside columns.) Simply start typing in the left-most and right-most columns. Your table depth will expand, as necessary, even across multiple pages.

The only drawback with the table approach is that Word assumes you want a border around your table. You will need to remove the border from the table using any number of methods described in other issues of WordTips. You may also need to play with the table layout so that your columns are the desired width and that they appear "proper" in relation to the other text in your document.

Another potential drawback is if your single-row table runs a large number of pages in length. If your table fits on two, three, or even five pages, you should be fine. If it is longer than that, then you need to make sure you break the table into multiple rows, as appropriate for your content, otherwise your document could become unstable. (WordPerfect users shouldn't be too smug about Word's instability with large, single-row tables. A quick search through WordPerfect's Knowledge Base shows instability problems with excessively long parallel columns, as well.)

If you know that the content of your parallel columns will fit on a single page, you can also use text boxes. Simply place your text boxes side-by-side and place the text in them that you want. You can format the text boxes to appear as you desire. If your content runs multiple pages, you can also use linked text boxes to flow the text properly from one page to another.

Another way to emulate parallel columns is to use the regular columns feature of Word. This approach will only work if the content in the columns will fit on a single page. All you need to do is place the second-column content right after the first-column content. You can then separate the content by a column break (press Shift+Ctrl+Enter).

WordTips is your source for cost-effective Microsoft Word training.(Microsoft Word is the most popular word processing software in the world.)This tip (1309) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using Parallel Columns.

4. Selecting a row or column: Clicking the mouse pointer in the left margin next to a row selects that entire row. Further, you can select multiple rows by holding down the mouse button as you slide the pointer upward or downward to include additional rows in your selection. Similarly, you can select a column by positioning the cursor just above the column until the cursor changes to a downward pointing arrow, and then click to select that column, or click, hold, and drag the cursor to select multiple columns.

8. Auto-fit table text: Checking the Fit text box pointed out by the blue arrow below will force your text to be evenly justified and kerned (spaced) so the cell text you enter adjusts automatically to fit on one row. This can be especially helpful when labeling numerous columns.

11. Converting text and tables: Word offers tools for both converting text to a table and for converting tables to text. To convert text to a table, select the text, and from the Insert tab select Table, Convert Text to Table, indicate the number of columns and rows you want, and then click OK. To convert a table to text, select the table and from the Table Tools menu select Layout, Convert to Text.

12. Controlling table size: You can adjust the size of a table by hovering your cursor over the right-most edge of your table until the cursor changes to a double-line cursor, and then clicking and dragging the right-most column size wider or narrower. Next, you can adjust all columns to identical sizes by selecting and right-clicking those you want to adjust, and selecting the Distribute Columns Evenly option.

It is easy to remove a column break in word, but not everyone knows how to quickly remove all column breaks in a long document. This tutorial is going to tell you several methods for removing all column breaks in word document.

There may be many times when your document layout calls for using a single-column section in the middle of a multi-column page layout. For instance, if you are creating a newsletter, you may want three columns in the newsletter, but a headline that spreads across all the columns. To do this, follow these steps:

WordTips is your source for cost-effective Microsoft Word training.(Microsoft Word is the most popular word processing software in the world.)This tip (9357) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Using a Single-Column Heading in a Multi-Column Layout.


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